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Musica Sacra is seeking a new Executive Director
Musica Sacra, a choral chamber ensemble based in Cambridge, MA, seeks a part-time Executive Director to lead, supervise, and oversee the major administrative functions of the organization. The Executive Director provides vital support to the Artistic Director and the Board of Trustees as Musica Sacra prepares to celebrate its 60th anniversary in the 2019-2020 season. The ideal candidate will exhibit enthusiasm, professionalism, and creativity while working with a range of constituencies including the Board of Trustees, staff, patrons, chorus members and other performers, volunteers, and the greater artistic community.
Board of Trustees
Fundraising and Development
Work with the Development Committee to identify potential fundraising opportunities, set annual fundraising goals, and create and implement an annual development plan which includes but is not limited to:
- Research and write grant applications
- Develop corporate partnerships and solicit program book advertising
- Oversee donor acquisition and development
- Maintain donor database
- Organize donor recognition and donor events
- Coordinate semi-annual appeal (fall and spring)
- Lead fundraising events
Manage all institutional finances. The Executive Director is responsible for day-to-day financial management of the organization.
- Hire and supervise bookkeeper in management of Musica Sacra daily financial affairs through QuickBooks, including accounts payable and receivable
- Work with Board Treasurer and Artistic Director to develop annual budget
- Monitor revenue/expenses and produce monthly reports for Board of Trustees
- Oversee payments to all staff, artists, and independent contractors
- Manage annual organizational compliance with federal, state, and local taxation and charitable requirements in cooperation with the Board
- Manage the preparation of annual financial statements with Musica Sacra’s outside accounting firm
Oversee all aspects of concert management including but not limited to:
- Oversee design, creation and implementation of all marketing materials
- Arrange for rental of rehearsal and performance space
- Manage box office and ticket sales
- Oversee house management at concerts
- Deliver pre-concert introductory speech
- Recruit and supervise a team of concert volunteers
- Coordinate with Artistic Director and collaborating artists and/or venues and provide necessary administrative support
- With Artistic Director, assist in the development of the concert season, and work to ensure its financial success
- With Development Committee, plan and execute fundraising events and receptions
Board of Trustees
With Board President, ensure regular communication with Board of Trustees and its committees as needed.
- Report directly to the President of the Board of Trustees
- Work with Board on governance and strategic planning issues
- Collaborate with committee chairs and assist them as needed
- Assist in setting and implementing organization policies
- Perform other duties as may be required by the Board
- Oversee scheduling and assist with logistics of Board meetings
Marketing and Public Relations
Create an annual marketing and public relations plan that addresses each concert and fundraising event.
- Set annual revenue and audience building goals and develop plans for measuring success
- Work with the publicity committee to oversee design, maintenance of Musica Sacra’s web site, production of the annual season brochure and concert mailings
- Conduct targeted marketing for each concert to relevant constituencies in order to build audience base
- Plan and implement a paid advertising campaign
- Conduct audience, chorus, and board surveys as necessary
- Act as a representative to the Greater Boston Choral Consortium and network with leaders of ArtsBoston, the MCC, and other choral groups to maintain Musica Sacra’s presence in the Boston arts community
This job will require 20-25 hours per week Sept. - May, fewer in the summer months. Hours are flexible with the exception of mandatory attendance at each concert, Board meeting (at present, 5 per year), all fundraising events, and one Wednesday chorus rehearsal per month, Sept. - May. Most day-to-day work may be conducted remotely.
The successful candidate will be a dynamic, motivated, communicative and enthusiastic individual who wishes to build a career in arts management. S/he will have:
- At least five years experience, preferably in non-profit management and/or hold a graduate degree in arts administration
- Demonstrated fundraising experience
- Knowledge of and experience with non-profit boards, including the ability to communicate priorities and accomplishments effectively and concisely
- Strong computer skills. Microsoft Suite (or Mac equivalent), Excel, QuickBooks, Adobe CS (including Photoshop, InDesign, Illustrator); some HTML experience a plus
- Strong love of performing arts
- Exceptional organizational, oral and written communication, problem-solving, and analytical skills
- Excellent time management skills; ability to balance and prioritize a variety of projects and handle deadlines in a fast-paced environment
Compensation & Timeline
Compensation will be commensurate with experience. Priority deadline for application materials is July 23, 2018, or until the position is filled. The successful applicant will begin work as early as mid-August 2018.
How to Apply
Interested candidates should electronically submit a cover letter, resume, writing sample/s and professional references in PDF form to Emily Nydam, firstname.lastname@example.org. No hard copy applications or phone calls, please. Applications will be reviewed on a rolling basis. This position is open until filled.
All expressions of interest and conversations will be held in the strictest confidence; references will not be contacted without the candidate’s permission.
Musica Sacra is a registered 501(c)(3) not for profit organization and an equal opportunity employer. Musica Sacra provides equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status, or any other basis prohibited by state or federal law. This policy also prohibits employees from harassing any other employees for any reason, including but not limited to rate, religion, sex, national origin, age, or disabled status.
About Musica Sacra
From a choral repertoire spanning five centuries, Musica Sacra performs works both familiar and rare, with a crisp passion that awakens the listener to yearnings and joys, sorrows and delights—all that defines and inspires the best in human lives. Since 1959, Musica Sacra has been performing choral music with the highest standards of musical excellence. Now in her 38th season as Artistic Director of Musica Sacra, Mary Beekman continues her mission of ardently engaging her audiences in works both familiar and new.